Print and mail documents at month end

Every business has a month end, and it always seems to come around far too quickly.

A normal month end can involve days that are too short and tempers that are even shorter. Sometimes it feels as though month end lasts the entire month.

Just when you think everything is finished, it is time to start again.

Teams rush backwards and forwards trying to get invoices, letters, bills and reports sent in time to close the books.

Then, just as you start imagining getting home on time with your feet up and a glass of something chilled, the printer jams.

For many businesses, the coronavirus lockdown made month end even harder. Teams were working from home, but invoices, reports and other documents still needed to be printed and posted.

If you are worrying about going into the office just to stuff envelopes, there is a simpler way to manage month end processing and send invoices online.

Online franking with Postworks can save time, money and effort, whether your team is in the office or working remotely.

Stuffing envelopes and feeding them through an old franking machine takes up time your team could spend finishing the actual month end.

The letters need to be sent, but the paper cuts are optional.

Franking machines can take up money, time and office space. They may also come with equipment hire costs and lengthy contracts.

Postworks gives businesses an online alternative to a franking machine.

There is no lengthy contract, no hiring fee and no special equipment to install. All you need is a computer and an internet connection.

Upload the documents you need to send and Postworks takes care of the printing, enclosing and postage.

There is never a good time for a printer jam, but two days into month end is particularly unhelpful.

The same goes for discovering there is no ink when the final invoice run is ready to go.

When Postworks handles your online document printing and posting, you do not need to stock up on paper, envelopes, stamps or printer ink.

You upload the documents online and the physical work is handled for you.

No printer jams. No empty ink cartridges. No frantic search through the stationery cupboard for an envelope that is somehow the wrong size.

During lockdown, going into the office simply to print and post documents was another problem businesses did not need.

Postworks lets you manage online document printing and posting from anywhere with a computer and an internet connection.

The platform is designed to keep sending business post simple, whether you are working at a desk in the office or at the kitchen table.

You can upload hundreds of letters quickly, even with a toddler asking for a snack 632 times before 9.15am.

Your team can keep invoices and reports moving without relying on somebody being physically present in the office.

Sending letters can involve more costs than the postage alone.

There is the paper, printer ink, envelopes, stamps and staff time. A franking machine may also bring equipment hire and contract costs.

Postworks brings those separate parts into one print and post service.

Using Postworks is the cheapest way to post, no matter how you currently send mail.

You pay for what you post, without needing to buy mailing supplies in advance or keep a bulky machine in the office.

That makes it easier to understand your mailing costs and keep an eye on month end spending.

Postworks Workflows help remove repeated manual steps from sending business post.

You can create and control different Postboxes, with as many as your organisation needs.

A Postbox can be set up to apply the same rules whenever somebody sends a document.

For example, it can automatically attach your terms and conditions, add a letterhead or apply a red overdue stamp.

This helps keep documents consistent and means your team does not need to remember every extra step during a busy invoice run.

Less checking, less repetition and less room for month end faff.

Some Postworks customers run their businesses alone. Others are large organisations with teams spread across several offices or working remotely.

For larger teams, Postworks TeamBoxes make it easier for several people to manage post through the same account.

TeamBoxes are created and managed by the account manager, who can give access to the team members who need it.

This supports collaboration, flexibility and accountability without forcing every document through one person.

It also removes the old bottleneck where poor Sally had 3,000 letters to stuff, frank and take to the post office.

Each team can take responsibility for sending its own documents, rather than adding everything to one growing pile.

Month end already gives your team enough to do without borrowing people from other departments to stuff envelopes.

Postworks helps turn a long manual mailing job into a much quicker online process.

You can send hundreds of invoices in minutes, including invoice runs completed in under three minutes.

That means fewer hours spent printing, folding, enclosing and posting documents.

It also means the finance team can keep control of its own mailing instead of waiting for a printer, franking machine or overloaded colleague to become available.

The documents still reach the post. Your team simply avoids doing every physical step themselves.

Getting started with Postworks is about as easy as making the cup of tea you will finally have time to drink.

The team can give you a 10-minute walkthrough at a time that suits you.

Your organisation can be fully set up with Postworks in less than 24 hours.

The Postworks Starter plan is free to use, and new customers receive £5 free credit to give the system a proper test run.

There is no tie-in, no minimum volume and no fuss. You pay for what you post.

Call the team on 0370 334 1516 to see how Postworks could make the next month end easier and help your team win back its evenings and weekends.